This article gives details of features and fixes included in each release of the software. To see which version you currently have installed see this article HERE
For older release notes click HERE (Aug 2017 - Dec 2018)
For older release notes click HERE (Jan 2019 - Dec 2019)
Click here for Version 1.00.20.213 (31st July 2020)
Click here for Version 1.00.20.196 (14th July 2020)
Click here for Version 1.00.20.155 (3rd June 2020)
Click here for Version 1.00.20.139 (18th May 2020)
Click here for Version 1.00.20.120 (29th April 2020)
Click here for Version 1.00.20.066 (6th March 2020)
Click here for Version 1.00.20.027h (27th Jan 2020)
Click here for Version 1.00.20.024 (24th Jan 2020)
Re-label the "Tacho" column in Timesheet Entry
Within timesheet Entry is a column that is labelled "Tacho" and can record a 'Tick' - It is now possible to re-label this column as something other than "Tacho" (parameter PayrollB, Glossary 6).
It is also possible to display a DATE instead of a tick, and that is controlled with (Payroll, Flag(15) ) See below:
- Fixed a problem with Assignments that meant when a candidate CV was dragged/dropped onto the [Research List], they were not matched to the relevant Assignment/Vacancy.
Release: (31/07/2020) Ver: 1.00.20.213
Set Values for GROUP has been enhanced to allow for Multi-Occurrence fields
When using the properties of a GROUP to set the value of a specific field it is now possible to use the feature for multi-occurrence fields such as <Job Code 1-10>. Users are now able to set a specific occurrence (e.g. <Job Code 3>) or it is possible to set 'Next Free' which will look for the next free/un-used occurrence and add the value there.
Invoice Due Date calculations based upon Terms Type (Perm & Temp)
The calculation of Due-Dates have been improved and are now used to calculate the Due date for PERM Invoices, as well as set the Invoice date for exports from Timesheet Entry.
On the [Accounts] tab of a client record, users can choose a TERMS TYPE, such as EOM1 or F25, etc.
These Terms Types are held in a code table, and additional types can be added.
Based upon the Terms Type which has been selected, the system will then calculate Due Dates for Invoices using the Invoice date and relevant Terms.
- Fixed an issue with the 'Sought Role' search when called in specific ways. It now correctly identifies candidates using sought role.
- Fixed an issue with the [Weekly] tab of the Booking Requirement screen. Certain actions could cause the list of candidates to disappear from view.
- When using the "Filenames in Folder" feature from the [Candidates] workbench the 'Contains' option did not work. This has been fixed.
Added the ability to Export IQ Report as *.XML File, which will retain explanatory notes when importing into new system.
Release: (14/07/2020) Ver: 1.00.20.196
New 'Split Owner' criteria added to [Contracts] workbench
A new filter criteria has been added to the [Contracts] workbench for 'Split Owner'
This allows users to filter the workbench to show any contracts where the selected user is any one of the 'Split' consultants recorded against the placement record. (See below)
NOTE: When using the filter in order to be searched the split consultant field must have a percentage associated with it.
Link an action to a Policy
It is possible to link a particular activity such as sending and email or attaching/sending a "Safe CV" document, to a Policy, such that if the candidate has not opted into the policy, that action will be prevented.
e.g. It is possible to setup the system so that when a new candidate record is added to the system it is not possible to send out the 'Safe CV' until the candidate has 'opted in' to the relevant "CV Send" policy. You can find out more in this article HERE
SMS Log to show 'unknown' replies
The SMS Log normally displays replies that have been received to SMS messages sent from the database. If a reply is received from an unknown number (i.e. A number that is not already in your Influence database) it would have been ignored. These replies are now shown with the * * * Unknown * * * in the To/From Column.
SMS Log Allows Sorting By Date/Time
Previously the SMS Log would always display information sorted in order of Oldest -> Newest. It is now possible to click the column heading and sort in Reverse order (i.e. Newest to Oldest).
PLANNER shows "KEY" for 'Other Status' Codes.
The Click option at the bottom right of the workbench has been enhanced. Previously it was a simple drop-down showing description only; it now shows the icons/colours for each status.
All Offices filter for [Detailed] bookings view
When using the 'Detailed' view of bookings within the TEMP CENTRE on a multi-office system, setting the [Offices] criteria to 'All' will now show booking form all offices (i.e. not just the one currently selected as the 'active' office at the bottom.)
HMRC Intermediary Report now has Disclaimer and Pre-Screen
The option HMRC Intermediary Framework now has a pre-screen explaining where figures should be taken, and with the option to open the report after it has been run. (See below)
Interview Notes now has a field label
The interview notes displayed on the [Interview] tab of a placement record now has a field label. (Interview Notes) - See below.
- Assorted fixes to the code for Visualise (A new reporting tool being developed). This will not be seen or affect users and is for development purposes only.
- Fixed a display error within the 'Policy Manager' option that caused some of the code descriptions to be pushed too far to the right.
- When using the SQL Query tool an incorrect SQL query could cause the system to crash. This is no longer the case and the system warns of the incorrect SQL.
- When adding a 'Shared' Filter using the VIEW UserID, it was displayed twice at the left-hand side of other users' workbenches. This has been fixed.
- When searching for a candidate on the planner using Forename/Surname the system failed to display the candidate if they had No Bookings, unless you had ticked 'All [ ]'. The system will now always display a candidate if searched for using forename/surname.
Release: (03/06/2020) Ver: 1.00.20.155
Tempaid - Adjustment hours Added or Subtracted
When exporting timesheet information to Tempaid, any adjustments made to the hours can either be Added or Subtracted and this is controlled with a new Parameter. Parameter PAYROLL,FLAG(54) - Subtract TS Hours adjustments on Tempaid. If ticked then hours will be subtracted, otherwise they will be added.
Example: Above shows a 5Hr adjustment being made. Assuming the Timesheet was for 40Hrs (5 days, 8Hrs per day)
PAYROLL,FLAG(54) = Y would post 35Hrs to tempaid (40Hrs - 5Hrs)
PAYROLL,FLAG(54) = N would post 45Hrs to tempaid (40Hrs + 5Hrs)
Tempaid - Export either Client owner or Candidate owner
When exporting timesheet information to Tempaid, a new Parameter has been added to control whether the file contains the UserID of the Client owner or the candidate owner.
PAYROLLB,FLAG(40) can be set to Y (Client) or C (Candidate) as appropriate.
SMS Booking Confirmation
It is possible to send an SMS message to a candidate with details of their booking. Replying to this message with "OK?" or "NO?" can update the status of the booking on the date represented by "?"
e.g. A Worker may receive an SMS such as
"You have a booking at ABC Supplies on 03/06/2020 at 09:15
To accept the booking reply with OK3 or to reject send NO3"
Sending the reply OK3 will update the status of the booking.
(NB: Sending 'OK' with no date specified will first attempt to update a booking on the day after teh reply is received, and if no booking is found will then try to update a booking on the same day the SMS reply was received)
Parameter TEMP, Text(18) controls the Booking Status that gets set by the OK/NO replies
- Files dropped on as [Compliance] items had (0) added to the file extension, e.g. NatInsScan.pdf gets saved as NatInsScan.pdf(0) This has been fixed.
Release: (18/05/2020) Ver: 1.00.20.139
Ability to Specify Default Contact Method for Booking Confirmation
It is possible to send a confirmation method to the candidate upon exit from the 'Booking Entry Screen', either via the Macro Manager, or via an individual Journal. A new parameter has been introduced (PayrollB, flag(52)) to specify the default method for this confirmation.
e.g. You can now make a booking, then send a confirmation to the candidate via SMS directly upon exit from the booking.
Ability to Reset Compliance on New Document
When a new document is dropped in on compliance, the resetting of the flag is currently done based on UAC priority. A new parameter has been introduced to either reset the compliance when a new document is stored, or to record a Journal on the candidate with details of the document change. (Parameter RecD,flag(31) can be set to Y or J)
- Fixed an issue which cause incorrect renaming of attachments added to the [Compliance] tab of a candidate when dragged/dropped directly from an email.
- Fixed an issue with the dates displayed in the Client Compliance Report (Client RAG report) and also added the ability to choose to see 'booked' candidates when drilling into the client from this report.
- Fixed an issue with the [Feedback] tab on a client record which meant it didn't automatically switch when a new branch was selected at a multi-branch client.
- Fixed an issue which meant that rates which were edited in the grid within the Booking Entry screen did not instantly update the margin in the same grid.
Release: (29/04/2020) Ver: 1.00.20.120
Import/Export Pay & Charge Rates
A new feature has been introduced to allow the export of Pay & Charge Rates. The system exports rates from the Booking Rates file into a *.csv file, which is then opened using MS Excel. The option can be found in Maintenance > Tools > Export Pay and Charge Rates.
The format of the file is identical to that used by the option to Import Pay & Charge rates. This means that after the information has been exported, it can be edited, then re-loaded back into the system, with new 'Effective Dates' (From Date).
Margin Report now Exports full detail of each Tab
The option Maintenance > Reporting Tools > Margin report allows the export of figures to excel. Previously it only allowed the export of the [Totals] tab, but the export process has been enhanced to allow users to export details from specific tabs such as [Contracts] or [Bookings]
Margin Report now Displays details about the Pay Type for workers on the [Contracts] Tab.
A minor change has been made to the Margin report so that when expanded to the lowest level the [Contracts] tab now shows the Pay Type for workers. (See below)
Timed Rates - change after midnight, by SITE
When using the Timed Rates feature, it was possible to specify if the Timed Rate Day changed after midnight or not [Parameter PayrollB, Flag(49)]. This feature has now been enhanced so that it is possible to control this Site-by-Site rather than overall.
On the [Accounts] tab of the site, user can choose how timed rates are applied, with choices for Yes, No or 'As Main Branch'
The effect of splitting at Midnight can be seen in the two examples below:
Example 1: Rate does NOT change at midnight - all Hours are at 'Overtime' rate
Example 2: Rate does change at midnight - some hours are at overtime, some at weekend Night (since it rolls over from Friday night into Saturday)
Drag/Drop to store documents on Timesheet Entry
The feature which allows users to Drag/Drop a document onto the 'Combi' screen within timesheet entry has been enhanced. Any time-sheets which have stored documents will show a paperclip at the right-hand end of the timesheet row, and documents can be accessed by clicking the paperclip to open the [Booking Documents] screen.
From this screen you can drag/drop more documents, open existing documents or even ZIP the documents into a single ZIP file.
To find out more about TIMESHEET ENTRY, see our full article HERE.
Setting Employer for candidate linked to an Assignment shows new Employer.
When looking at an Assignment (Headhunt) the system will display the names of candidates linked to that assignment. It is possible to drill-into the candidate and set their current employer. If you do that and then return to the Assignment screen, the system now correctly displays their new employer once the [Refresh] button at the bottom right has been applied.
Multiline MERGE field parameter - ALLSITES
A new parameter has been introduced for the MULTILINE Merge fields that allows the system to generate a list of booking across ALL branches for client who have multiple branches.
A good example of this is where a company has multiple sites, but a summary of ALL their bookings gets sent to ONE contact. This is best done from the [Bookings] tab of the client, using the [CONFIRM] button at the bottom left.
An example email is shown below:
To find out more about MULTILINE Merge fields, see our article HERE.
Broadbean Applicants can be matched to Vacancy without opening vacancy.
A New parameter has been added to allow broadbean applicants to be matched directly to a Vacancy without opening the vacancy.
Selecting the option 'Add new Candidate and Match to Vacancy' will perform the requested action without opening the vacancy upon completion.
The new parameter can be found in Broadbean, Flag(14) - Open Vacancy after Match Cand. This can be ticked or un-ticked.
Edit Other People's "Sticky Notes" on Planner - User Access Control
A new user access control (UAC) has been introduced to allow certain users to be able to edit Sticky notes added by other users. The new UAC Code is called EDITSTICKY
Parameter Planner,Flag5=(Y) sets the system so only the Author, or any User/Group specified in UAC can edit the Sticky Note.
In this Example, Sticky Notes can be edited by the Author, User "JJ" or any user who is a member of the team "GO".
Consolidate Old Booking Markers
A new process has been introduced to allow users to remove (delete) old 'Booking Markers'. This will free up space in the candidate booking file and improve system performance.
The system will remove all makers prior to a specified cut-off (xx days ago). It has been codes so that Working Time, cancellations, Feedback and 'Sticky Notes' are never removed.
See the full article for more information, HERE.
Multiline merge field for Compliance now allows multiple Groups to be selected.
When using the [[MULTILINE=COMPLIANCE]] Merge field, the GROUP= parameter now allows multiple GROUPS to be specified, separated by a comma.
Would select all compliance items from the Groups QUAL or AAA (Controls) an example is shown below:
For more about Multiline merge fields, see HERE.
Control Decimal places when displaying numeric Fields as Merge fields.
Certain fields, such as the Pay Terms seen within a Placement record are stored as numeric fields. When these numeric fields are added to documents or emails as a merge field, they will normally be displayed with decimal places.
e.g. Payment Terms: 15.00 Days.
This can now be controlled using the Data Dictionary, by setting an 'Image' for the field.
In this case, setting the image for 'Agreed Payment Terms to be #### will change the display to show as Payment Terms: 15 Days.
(For Influence STAFF there is a more in-depth technical article HERE)
TEMPAID Posting for PAYE/LTD Company
When posting timesheet information to TEMPAID, the system can post information about the PAY_TYPE for a candidate. This can either come from the PAY_TYPE stored on the candidate record, or can be sent using the 'Vendor No' at the bottom of the umbrella company they are linked to. (This is activated with parameter PayrollB, flag8)
If PayrollB, flag(8) is used, then two NEW parameters have been added to say what codes to use for PAYE / LTD Company employees.
TEMPS, Text(15) - Tempaid PAYE code for Vendor type posting
TEMPS, Text(16) - Tempaid LTD code for Vendor type posting
(Influence Internal Note - See Asana task for more detail)
Multiline fields for EXPIREDAYS now allows a Range.
When using the [Multiline=Compliance] field, the parameter EXPIRESDAYS now allows a range to be specified. e.g.
[[MULTILINE=COMPLIANCE;TYPE=CAND;EXPIRESDAYS=30-60;COMPLIANT=Y]] would list any candidate items, which are currently ticked, that will expires between 30 to 60 days' time.
Filter Bookings by Owner To include Owner and/or Creator.
When using the [Planner] workbench there is a filter labelled 'Booking Owner'. When used the system would restrict the view to show bookings owned or created by the chosen user. A new parameter has been added to allow this to be restricted to display only owned bookings. (Parameter TEMP,Flag(23) controls this. )
The same logic has been extended to [Edit Bookings], [Tools] and [Views] workbenches.
Bookings Markers to Take Booking Owner when replaced
When using the [Planner] users can add markers such as "AM" or "PM" to indicate that workers are available at specific times. If one of these markers is replaced with an actual Booking (i.e. Working time) then the 'owner' will be changed from the person who placed the marker to the person who made the working-time booking.
This behaviour is controlled with parameter TEMP,Flag(24) and un-checking this flag will revert the system to the old way of working whereby the booking remains 'owned' by the person who placed the original marker, irrespective of who replaced this.
The [Notes] tab of a Client record is now 'branch' Specific.
When using the 'Branch' drop-down at the top left of a Company record, the content of the [Notes] tab will change dependant upon the branch selected and is branch specific.
Note: When using the 'Notes' filter on the [Companies] workbench only the Note text stored against the 'All xxxxxxxx' version will be searched.
Attributes added to [Compliance] workbench.
When using the [Compliance] workbench it is now possible to filter by Attributes as well as any other criteria shown in the filters.
Compliance filter on [Candidates] workbench extended to allow up to 50 'Logic Lines'.
When using the 'Compliance' filter on either the [Candidate] or [Workers] workbench, the maximum number of criteria lines has been extended from 20 to 50 to allow more complex logic to be included as part of the filter. (See below for example)
Candidate RAG report can now display candidate status.
When viewing the candidate RAG report it is possible to display the Status of the candidate as a new column. The feature is controlled with parameter RECD,Flag(29)
'Beta' release of Forms integration
There is some additional code in this release to cope with integration with an online forms package to allow the design and import of candidate application forms. The feature is not fully available yet.
- Fixed an issue when using the 'Quick Search' to open a contact record, that could cause the system to record a journal on the contact record but not at the site where they are based.
- Certain customer had problems with the Consultant which got posted to Tempaid as the 'Booking Owner', especially when using Booking Requirements. NEW PARAMETER - BOOKREQ - Flag 31 - Booking Owner is from Req, Group or Booking has been added to allow this to be controlled.
- When running a Contact search from [Searching > Contacts > New] The [X-All] button was incorrectly hiding people from the results. This has been resolved.
- When running a Company search from [Searching > Companies > New] having run the search, drilling into any one of the results was incorrectly blanking all the results. This has been resolved.
Release: (06/03/2020) Ver: 1.00.20.066
Navigator [VIEW] workbench 'Bookings' style
When using the [VIEWS] workbench and displaying information using the Bookings style the Navigator (>) has been added to the left hand end to allow quick access to other areas of the system. (See below)
Unfilled Booking Import formats can now be saved against a Company.
For a while now Influence has had the ability to import unfilled bookings from an excel spreadsheet. This release introduces the ability to save the mapping for a particular import against the relevant client.
e.g. If Client A supplies a spreadsheet of bookings in a particular layout, and client B supplies a different layout, the mapping for each of these imports can be stored.
To find out more about Unfilled Booking Import click HERE
SMS "OK" to Confirm Bookings
A new feature has been added to allow confirmation of bookings via SMS. If a worker has been sent and SMS via Influence and replies with the words "OK" - then the system will look for a booking for that worker which occurs tomorrow, and will set the status to "Z1" (or any chosen Status as specified by parameter Temps, Text(14))
NB: This is a specific modification to meet a specific requirement. It will ONLY work in the way described and will not be modified to do other things.
For more information see here.
Journals indicate if sent via Macro Manager
A small system improvement has been introduced to display if journals have been sent via the Macro Manager or not.
[Technical note: For report writing purposes it is the field 'Free Bytes' that contains an N which indicates a journal was sent via the Macro Manager.]
Set Client Documents as 'Slot' Documents
Documents which have been dragged/dropped onto the [Docs] tab of the client record can now easily be assigned to one of the specific 'Slot' documents such as Profile, Directions, T&Cs, etc.
To assign a document simply Right-Click on the document and then select the 'Slot' you wish to assign it to.
Change Owner when filling Unfilled Bookings
A new feature has been introduced such that when an unfilled booking is subsequently filled by a consultant, the Booking Owner is set to the UserID of the consultant who filled the booking even if the original unfilled booking was created by another UserID. (Previously the booking would remain owned by whoever created the booking.)
In the example above the Unfilled booking is owned by 'Graeme Orchard', but this may change if it is filled by another User.
The feature can be activated with Parameter TEMP , flag(21) - Change Owner When Booking Filled
NB: The feature works when bookings are filled using the Booking Entry screen as above. Booking filled using the [Actions] tab of the client record are specifically excluded and will remain owned by the original UserID.
Improvements to Capture Tool
The [Capture] tool within Influence now has improved parsing of email addresses from Outlook, and will also handle captures of email address ONLY, with no other Info. (previously this was less successful.)
Ability to Post 'Starter Declaration' to Evertime
For systems integrated with the Evertime on-line timesheet system it is now possible to record an employment declaration against the candidate record which then gets posted to Evertime.
Go to the [Financial] > [Tax Information] tab of the candidate record and use the drop-down to select the right declaration.
SQL Query Tool - Improved Field Selection
The method for selecting fields using the SQL Query tool has been improved. It is now possible to type the first letter of the field name to 'jump' to that section of the list.
e.g. Typing S would take the user to the fields starting with S, such as "Safe CV", "Salary", "Start Date", "Status", etc.
Warning for Contract Start Dates more than X days ago
A New parameter has been added to allow warnings if contract Start-Dates are entered which are beyond a set number of days old.
e.g. If Parameter Placement, Integer(8) - Warn if entered cont Start date older than x days. is set to '30' then the system will display a pop-up warning if a user attempts to enter a date older than this. (See below)
Timesheet Entry - Warning if multiple shifts on the same day.
If using the 'Combi Sheet' to record timesheet information where a worker has multiple shifts on the same day, the system now displays a suitable warning to tell users this method is not allowed and to filter by Shift first.
- When using Timesheet Entry, it was possible that the system could crash if it was not using 'Selectable Rates'. This has been fixed and will not crash even if 'Selectable Rates' are not used.
- Fixed a potential mismatch when searching for client names over 30-characters long.
- Corrected a minor problem which meant the Navigator (>) did not allow drill-in to the Booking Requirement for Temp booking raised in this way.
- Fixed a KCML 7 problem sorting Alert Manager when nothing to sort.
- Fixed an issue with the 'Hide' tick box on a booking match that sometimes failed to suppress a worker who had been ticked as 'Hidden'.
Release: (27/01/2020) Ver: 1.00.20.027h
E-Signature - Signable Integration
A new E-Signature facility has been introduced that lets users send documents such as Contracts or Work Agreements and have these E-Signed. These E-Signed documents can then be imported back into the database (Drag/Drop) and will have proof of signature.
In order to use the E-Signature facility user will need to create an account with Signable using the link below. (It is important to use the link below to ensure the correct API Keys are created, etc.)
Having created an account documents can be submitted to Signable and the recipients informed that they need to sign the document. Any documents which you wish to submit for E-Signature need to have the relevant fields added to record the Signer, Date etc.
To find out more about E-Signature and Signable see our article Here or contact our Sales team on 01372 365 716
- Minor bug fixes to the Timed Rates/Selectable rates feature when used together and displayed on the Booking Entry page.
Release: (24/01/2020) Ver: 1.00.20.024
Selectable Rates now visible/editable on Booking Entry Form
If your system is setup to use the Selectable Rates feature (more info HERE) the system will now allow you to see/select there rates from within the Booking Entry screen (See below)
Ad-Hoc Date for Feedback
When adding Booking Feedback via the [Feedback] tab on a candidate record, a new Date field has been added. This will allow users to specify a date for this feedback. (Previously the only way to have dated feedback was to record the feedback via Timesheet Entry, linked to a specific booking.)
Control display of financial Details on SUMMARY Booking workbench
A new feature has been added to allow the restriction/control of which fields users see at the bottom of the Summary workbench.
The feature is controlled with a new parameter set BOOKSUM, and a new User Access control (UAC) which can be created, also called BOOKSUM.
In the example above the user can only see a limited selection of fields and does not see MARGIN, Total Pay/Total Charge, etc. Please speak to Influence to help setup this feature.
Compliance Linked Attributes can be added to Vacancy
It is possible to get the Compliance items shown on the candidate [Compliance] tab to be linked to Attributes which are searchable when looking for candidates.
These compliance-linked attributes can now be selected/added to a vacancy and easily used as part of the candidate search process. (See below)
Attributes assigned to the vacancy can be pulled through into the candidate [SEARCH] as shown below.
To Find out more about compliance-linked attributes see HERE.
Evertime Contract Timesheet Retrieval Daemon
A new daemon process has been added to allow the retrieval of contract timesheets from Evertime. This can be setup to run in the background and automatically retrieve the weekly timesheets from Evertime.
New Parameters Added to control prefixes for InTime Postings (Perm/Contract/Temp)
When posting placement details to Intime (online timesheeting) it is now possible to prefix the Candidate Reference field which is sent with a single character depending upon the type of placement.
The following new parameters have been added - PLACEMENT2 - Flags 51,52,53
Flag(51) InTIME - Character to prefix cand ref PERM
Flag(52) InTIME - Character to prefix cand ref CONT
Flag(53) InTIME - Character to prefix cand ref TEMP
NB: The default prefix that is set will be "W" and if left blank will post "W".
This change is only of use/interest to customer who have their Influence database integrated with the InTime on-line timesheet system.
- Fixed an issue with [Candidate]/[Contact] workbenches when searching using the 'email' filter which would cause the system to ignore any other filters and only take account of the email filter.
- Fixed an issue with extending bookings on Requirements. If a booking has been given a "Fixed Rate" extending the booking within the booking requirement now retains the fixed rate.
- Fixed an issue with "Patterns"; If a client had multiple branches, patterns set against any branch which was not the 'Main' location was no accessible when making bookings. This has been resolved.
- Fixed an issue when dragging/dropping compliance items. IF the item was a VISA/NI number linked to other fields, using the pop-up screen to record these details did not always 'push through' the information to the other fields.
- Fixed an issue within Timesheet Entry screens that could cause a <Blank> Candidate name . (See below)
- Fixed an issue when saving WORD Templates on Influence Direct systems. Saving in a certain way could cause the save process to get stuck in a loop. The no longer occurs.