How to import/export PST e-mail files in Outlook 2007
Outlook mailbox data (that’s e-mails, contacts, calendar and tasks) can be backed-up (or exported) into what are known as PST files. Conversely, these PST files can also be imported into Outlook, an operation which is useful for restoring previously backed-up e-mail accounts.
How to backup / export Outlook data to a PST file
- Within Outlook’s File menu, choose Import and Export
- Select ‘Export to a file’ and click Next
- Select ‘Personal Folder File (.pst)’ and click Next
- To back up the entire mailbox you must highlight ‘Mailbox – [User Name]’ and check the ‘Include subfolders’ box. Alternatively, you can select individual folders.
- Click Next.
- Click the Browse button and choose the location where you would like to export the PST file (nb. do not choose the Desktop).
- Click Finish, then click OK
- Outlook will now backup/export to a PST file in your chosen location.
How to import Outlook data from a PST file
- Within Outlook’s File menu, choose Import and Export
- Select ‘Import from another program or file’ and click Next
- Select ‘Personal Folder File (.pst)’ and click Next
- Click the Browse button and locate the PST file you would like to import.
- Click Next.
- Now select the most appropriate import location. Assuming you wish to import the data to the place in Outlook it was originally extracted from you should:
- Highlight ‘Personal Folders’
- Check ‘Include subfolders’
- Check ‘Import items into the same folder in:
- Select ‘Mailbox – [User Name]’ in the drop down box
- Click Finish
- Outlook will now import the data from the PST file into Outlook.
[Keywords: Import, Export, Email files, Backup, Outlook 2007]
Graeme Orchard
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